The Ultimate Guide to Writing User Stories for UX and Product Designers

A user story is a simple statement that can be used at various points in the design thinking process

User stories are a cornerstone in the field of UX and product design, providing a human-centric approach to guide the design process. Crafting effective user stories is crucial for understanding user needs, enabling designers to create products that truly resonate with their audience.

A user story is a really simple statement like this:

As a _____________ (persona)

I want to ______________ (goal)

So that _____________(benefit)

You can alter the form a little to suit:

  • "As a [user role], I want [action] so that [benefit]."
  • "As a [persona], I need [functionality] to achieve [goal]."

Why write user stories?

They're a quick and easy way to develop, organise and communicate your product concept idea with stakeholders, project managers, and development teams.

They're concise and easily digestible stories. They aid in fostering a shared understanding of user expectations and facilitates collaboration across different roles in the product development process. User stories streamline communication, enhance empathy, and enable designers to craft meaningful and user-centered experiences, ultimately contributing to the creation of products that better meet the needs of their intended audience.

When can User Stories be used?

User stories can be used at various stages to enhance user-centered design:

1. Discovery Phase

  • User Persona Development: Craft user stories based on identified personas to understand their goals and pain points.

2. Research and Ideation

  • Empathy Building: Use user stories to empathise with users, fostering a deep understanding of their needs and aspirations.
  • Ideation Workshop: Incorporate user stories into ideation sessions to guide creative discussions and solutions.

3. User Story Mapping

  • Mapping Sessions: Leverage user story mapping techniques to visualise user journeys, ensuring comprehensive coverage of user interactions.

4. Design and Prototyping

  • Scenario Building: Translate user stories into design scenarios, informing the creation of wireframes and prototypes.
  • Iterative Design: Use user stories to iterate designs based on user feedback and evolving project needs.

5. Usability Testing

  • Test Case Definition: Frame usability test cases based on user stories to evaluate how well the design meets user expectations.
  • Feedback Incorporation: Gather insights from usability tests to refine user stories and design iteratively.

6. Development Collaboration

  • Development Briefing: Provide development teams with user stories for a clear understanding of user requirements.
  • Agile Sprints: Break down user stories into smaller tasks for implementation during agile development cycles.

7. Post-Launch Evaluation

  • Performance Measurement: Assess the success of the product post-launch by comparing actual user interactions with envisioned user stories.
  • Continuous Improvement: User stories remain relevant for continuous improvement cycles, guiding updates and feature enhancements.

By incorporating user stories throughout the UX process, designers ensure a user-centric approach, fostering collaboration, and refining designs based on real user needs.

How are user stories written?

The earlier you are in the UX or design thinking process, the less you will know about your users. After one or more rounds of user research and user testing you'll know a lot more. The less you know, the more you'll have to guess and use your imagination. As more is known about the intended users or persona types, you can and should update the user stories and keep the rest of the team up to date with the enhanced knowledge as it evolves.

1. Start with a Persona

Begin by defining all the user personas. Imagine their goals, challenges, and motivations. This sets the foundation for creating user stories that align with real user needs.

2. Crafting User Stories in 3 Steps

  • Step 1: Start by listing all the personas involved e.g. in a 2-sided market place there are buyers and sellers.
  • Step 2: Write concise user stories from the personas perspective.
  • Step 3: Make sure everything is covered e.g. if it's an app to book a meeting, can the meeting be rescheduled and cancelled as well?

3. Understanding User Perspectives

User stories should be written from the user's perspective. Avoid detailing specific features; instead, focus on the user's goals and the value they seek from the product.

4. Examples of Effective User Stories

  • "As a [user role], I want [action] so that [benefit]."
  • "As a [persona], I need [functionality] to achieve [goal]."

5. Iteration and Collaboration

User stories are dynamic. Encourage collaboration between UX designers, product managers, and developers. Regularly revisit and refine user stories based on evolving project needs.

6. Testing User Stories in Usability Tests

Before implementation, validate user stories through usability testing. This ensures the proposed solutions align with user expectations.

To learn how to use user stories within the full Design Thinking process see this course

Share this on:

Design Principles

Learn by watching me apply key design principles
1 email per week with videos & free resources

Unsubscribe anytime. See a sample

Courses, Free Resources & Video Tutorials

Visual Design
Principles Course

Learn to use Typography, Colour, Layout, Hierarchy, and Alignment to create stunning designs
7 days free then $45/month

Top 50+
UX & UI Resources

Free images, icons, fonts, Illustrations, the best tutorials, books & more!
Filterable list
Send Resources

Embed a clickable prototype into any page

Show off your UX
Allow viewers to click around
your UX design

Design book

Coming Soon

All the Visual Design Principles in one book with examples. Learn, refresh or hone your design skills to create stunning designs - Available as e-book for €7.99

Leave your details to hear when it's ready!

Discuss your learning goals
...or ask a question
Book a time
A reply will be with you shortly!
Form submit error - please email instead
Artfuly logo
AboutSend an Email
Follow Artfuly on YoutubeFollow Artfuly on Tiktok